2025 September 25 Virtual MEI Board Meeting

Present: Martha Thomae Elias, Anna Kijas, Maristella Feustle, Stefan Münnich, Benjamin W. Bohl Excused: Laurent Pugin, David Weigl, Johannes Kepper, Anna Plaksin

Minutes: Anna Kijas

Agenda

Updates

• MEC 2026 (Stefan)
  • Call for Proposals is ready to be sent out on MEI-L and social media
  • Tokyo hosts can submit posts about the conference on the MEI social media accounts
• MEI Elections
  • David Weigl will hand over the OpaVote account to another MEI Board member as this is his final term
  • Martha will participate in the account hand over

Discussion

• MEI Conference Documentation
  • MEI Board reviewed a draft memorandum of understanding (MOU) that would be signed by conference hosts and the MEI Board in order to provide transparent expectations for hosting guidelines
  • Next step is to approve the draft MOU
• MEI Institutional Sponsors
  • MEI Board continued discussion about ways to invigorate sponsorship of MEI activities through outreach to potential sponsors. This also includes identifying benefits of sponsorship
  • Next step is to move towards finalizing specific benefits of sponsorship
• MEI Proceedings/Book of Abstracts
  • For MEC 2026 we will publish a book of abstracts in Knowledge Commons as was done for MEC 2025
  • Further discussion will be required if we would like to use a formatting template to streamline the process of publishing abstracts from the annual conference (for example template used by ADHO - https://github.com/ADHO/dhconvalidator)
• Customization Specific Guidelines
  • Several chapters in guidelines need introductions about customizations
  • Benni will invite IG Chairs/relevant contributors to work on introductions and revise chapters as necessary
  • Additional information will be shared at the Community Forum

Calendering

• Next Board meeting will be on October 24, 2025, 10 AM (EST) / 4 PM (CET)
• MEI Community Forum will be held on December 11 AM (EST) / 5 PM (CET), please register in advance.
• Developers’ Workshop TBD: Martha is following up with interested workshop host and will provide additional details at the next Board meeting

MEI Community: If you have questions or agenda items you would like the MEI Board to consider in a future meeting, please reach out to Anna Kijas (anna.kijas at tufts.edu) with your input.