2025 August 18 Virtual MEI Board Meeting

Present: Anna Kijas, Martha Thomae Elias, Maristella Feustle, Benjamin Bohl, David Weigl, Anna Plaksin, Johannes Kepper, Laurent Pugin Absent: Stefan Münnich

Minutes: Anna Kijas

Agenda

Updates for MEC 2026 (Johannes/Anna P.)

• Met with Tokyo host (Eita) to discuss conference planning and expectations
• Discussed using Conftool, conference management system, for proposal submissions and registration

Discussion

• Draft MOU for conference hosts
  • Document would set expectations for conference hosts
  • Board members provided feedback and finalized document will be shared when ready
• Draft invitation for MEI Institutional Sponsors
  • Invitation would be sent to ally organizations/institutions requesting tiered sponsorship opportunities to help support MEI activities, such as bursaries and conferences
  • Board members provided feedback and finalized document will be shared when ready
• Opportunity to bring a second MEI host institution on board, who would oversee MEI’s financial accounts

Calendering

• Planning for Community Forum in November or December (date tbd)
• Upcoming Board meetings
  • Sept. 25: 10 AM (EST) / 4 PM (CET)
  • Oct. 24: 10 AM (EST) / 4 PM (CET)
  • Nov. 20: 10 AM (EST) / 4 PM (CET)
  • Dec. 18: 10 AM (EST) / 4 PM (CET)

MEI Community: If you have questions or agenda items you would like the MEI Board to consider in a future meeting, please reach out to Anna Kijas (anna.kijas at tufts.edu) with your input.