2020-07-23 Virtual MEI Board Meeting

Present: Elsa De Luca, Johannes Kepper, Perry Roland, Ichiro Fujinaga, Benjamin W. Bohl, Kristina Richts, Norbert Dubowy, Laurent Pugin, Martha E. Thomae

Minutes: Martha E. Thomae

MEC 2020

• Forwarded report about MEC 2020.
• Thanks to Anna Kijas for the conference organization (email from the Board).
• Proceedings for MEC 2020 were published today (July 23rd, 2020).

MEC 2022

• Open call for MEC 2022.
• Open to Europe as well.
• Giving time for receiving applications, due to the unstable situation generated by the pandemic, and we will re-visit this in September.

Questions about internal organization of the IGs and whether the Board should regulate this

• By-laws explicitly indicate that “the IG may establish decision-making processes as necessary.”
• We are not modifying the by-laws. Instead, we are adding to the paragraph of the “Interest Group” page some information about:
• IGs organize themselves.
• Regular activity reports at MEC are expected.
• The board supports the creation of new IGs.
• It is ok (even encouraged) for the IG to have more than one chair (and we are leaving the term “co-chair” instead of “co-convenor”).
• And address the problem of turn over from one chair to a new one.
• We are leaving things still pretty flexible. Organization depends on each IG because each IG has different needs.

Next MEI Board Meeting

• To be held in September or beginning of October.